itopia Labs Account Setup

To get started with itopia Labs, a school district simply places an order with their itopia Account Executive (AE). The primary contact for the school district will receive an email invitation to create their Labs admin account; this account will be created with the District Administrator role and will have full administrative access to Labs.

The itopia AE will require the following information to complete the fulfilment request:

  • Effective Date

  • School District Name

  • Name/email of District Administrator for Labs

  • Street Address of School District

  • Billing Email and Zip Code if different from street address of School District

  • Scope (All Schools or Specific Schools)

  • Estimated Number of Classes and Students

Step 1: Invitation Email

The District Administrator will receive an invitation link for the itopia Labs Admin Control Panel and Dashboard at the email address provided by their reseller (or by their existing org's contact info).

Step 2: Setup the School District

The District Administrator clicks on the link to activate their account. The District Administrator is given access to the Self-Service Admin Console and Dashboard. The District Administrator then creates their school district and can start the process of creating schools and classes.

To complete the school district setup, follow the instructions here. For example, here's article on how to add a School District Administrator.

Step 3: Configure Google Workspace and Single Sign-on

The District Administrator is responsible for configuring Google Workspace and Single Sign-on (SSO) for their Labs environment. This configuration is required to allow students to log in to Labs using their Google accounts, as well as to allow Labs admins to assign students to classes using Workspace groups or Google Classroom classes.

Identity Integration: Google Workspace

The Labs Wizard guides IT administrators through configuring their Google Workspace organization to use the itopia Identity Provider (IdP) as an external identity provider for a specific range of IPs (the external IPs of Labs via a Cloud NAT Gateway in GCP). This information and instructions will be provided in the itopia Labs Console.

Itopia Labs: Grant Domain-Wide Delegation Setup

Itopia Labs: Single Sign-On Integration Setup

Step 4: Create Your Schools

Each District needs a minimum of one school. Each school is a logical organizational unit that contains one or more classes; you can assign administrator privileges and/or credit usage quotas at the school level.

Follow this article to learn how to create a new school in itopia Labs.

Step 5: Create Your Classes

Once a school has been created, you can create your first class. Classes are the published desktops that students can launch from the Student Portal (labs.itopia.com). Each class can be configured with the following settings:

  • The desktop image for the class, which specifies the applications that students can access

  • The computing tier (CPU, RAM, and GPU) for each student's session, corresponding to the number of compute credits each session will consume

  • The students that can access the class, using either Google Workspace groups or Google Classroom classes

  • The dates and times during which the class can be launched and, optionally, whether after-hours access is permitted with a separate quota

Follow this article you will learn how to create a new Class in itopia Labs.

Step 6: Test End-User Experience

To test the end-user experience, log into the Student Portal (labs.itopia.com). District Administrators and Instructors are automatically granted access to the Portal; Instructors can launch any classes to which they are assigned.

Post-Setup Steps

Once the Labs Wizard is complete, the Labs Admins will have access to the Labs Admin Console. The District Administrator can then create schools, classes, choose images and add students. Finally, students (or teachers) access their Labs to launch applications and share data.

itopia Labs: School District Dashboard

itopia Labs: Create a new School

itopia Labs: Create a Class in your School

itopia Labs: Manage a Class in your School

itopia Labs: Whitelisting Domains

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