Overview
Once your itopia CloudApps District is configured and you've created at least one School, you can begin adding Classes. Classes represent the specific virtual desktops you want to assign to students and instructors.
You can create and remove Classes at any time, and each School supports an unlimited number of Classes.
In this article, we’ll review:
Creating Classes
When you create a Class, you'll configure:
Basic identifying information including a Class name and description
The applications to publish to the desktop
Students and instructors that have access to the desktop
To start, sign in to the CloudApps Admin Portal. If you aren’t sure about your CloudApps Admin credentials, check with your District’s Primary CloudApps Admin.
❗️ Heads up Make sure you have the correct School selected in the top left corner of the screen before beginning! |
1. From the Dashboard → click the Classes tab.
2. Click New Class.
3. In the Create a New Class prompt, provide the settings for each section:
Choose a Desktop Image: Select an available Desktop Image for the Class. Desktop Images contain the application bundles that can be published for your users. If you don't see the Desktop Image you'd like to use, contact itopia Support to request a custom image.
Select applications to publish: The applications you select here will be published as desktop shortcuts for your students. Some images only have a single application that can be published, and most images have a default set of applications including Google Chrome.
Select class creation type:
Grouped: By selecting the grouped option, you will have the ability to define a Class Name and select multiple classes from the Filtering view. All of the students that reside within those classes will be placed into one single unified class based on the Class Name provided.
In addition to creating a Unified Class. You can also used the Group option to Create "Direct Assignment" Classes. This means that you will bypass the Rostering system and have to define the Class Name, Students and Teachers of the class. Make sure to use the district assigned email addresses for Students and Teachers. Once done, click on Create on the bottom right hand side.
Individual: By selecting the Individual option, you will have the same ability to select multiple classes from the Filtering view. But the Individual option will create a separate class for each of the sections selected. Therefore each class will have its own Teacher and Period name assigned.
Class name: This name will be visible to students and instructors in their User Portal.
Description: Provide a short description for the Class. This description will be visible to students and instructors in their User Portal.
Student and instructor assignment: You can assign this Class to students and instructors by using a configured Roster Sync platform, or by using Direct Assignment to specify Google or Microsoft email addresses for individual students and/or instructors.
4. Click Publish.
The new Class will become available shortly, and will appear in the list of Classes. Once the Class is ready, your assigned students and instructors can launch the Class from the CloudApps User Portal.
You can also manage the Class to configure additional settings such as Session Scheduling, which allows you to configure dates and times when students are expected to launch the Class (and will reduce the amount of time necessary for a session to boot up!).
Managing Classes
After you’ve created one or more Classes in your School, you can view information and manage various settings for the Class using the Class Details view.
To start, sign in to Labs Admin Portal. If you aren’t sure about your Labs Admin credentials, then check with your School District’s Primary Admin for Labs.
❗️ Heads up
Make sure you have the correct School selected in the top left corner of the screen before beginning! |
1. From the Dashboard → click the Classes tab.
2. Select the Class you wish to manage by clicking anywhere on its card.
3. In the Class Details view for the selected Class, you'll see the following modules:
Usage Module:
Historical Active Users: Displays numerical user count based on selected date range and how many users were active
Top Popular Apps: Top applications being used within a student session
Top Students by Usage: Displays students by email address, showing the top 5 students with the highest amount of hours used within a Class
Manage Module:
Desktop Image: View the boot image and applications that are assigned to this Class. Once a Class has been created, the Desktop Image cannot be changed.
Class Roster: Shows the current roster of users assigned to the Class. Administrators can directly add individual users to the Class, regardless of whether Roster Sync is enabled for the Class.
Instructors: Shows the current roster of instructors assigned to the Class. Administrators can add or remove instructors to the Class.
Settings Module:
Roster Sync: This can be utilized to run a manual sync job - mostly used if you had a new student join the class recently and they are not showing as rostered.
If you need to change a Class setting that cannot be changed from the Dashboard, such as the OS Image, you can simply create a new Class with the updated settings and assign the same students and instructors. Their settings will transfer to the new Class automatically.